Job Description

What makes you great for this role?
You are able to provide administrative and financial services support to the Quality Service Commissioner and the management team

We have: 

• A team of highly skilled, dedicated and collaborative staff
• Leadership that supports you
• An enterprise that embraces change
• A work environment that has flexible work locations (including remote), hours of work and overall employee wellness support

You have: 

• Minimum three years administrative and or clerical support experience supporting management
• General knowledge of budgeting and purchasing processes
• Advanced proficiency in all MS Office suite of applications
• Good organization skills to work on concurrent priorities with tight time lines and ability to meet deadlines without compromising accuracy
• Good oral and written communication skills
• High level of attention to detail and excellent follow-up skills
• Demonstration of business professionalism, strong team work, team / customer service orientation and ability to work under

Nice to have: 

• Completion of college/university program in Administrative or related studies an asset
• Excellent knowledge of administrative and expense related policies and procedures an asset
• General knowledge of relevant acts (e.g., Assessment Act, Municipal Act, Education Act) an asset
• Experience using an ERP/HRIS system (SAP preferred) and Data Tracking System an asset

What you will do: 

• Receive, review and distribute all correspondence directed to the office of the Director, attaching related files and other pertinent documents as required, follow up on all outstanding issues
• Respond to routine verbal enquiries, using discretion in the release of information; draft written responses to routine enquiries
• Organize content for presentations (e.g., presentations to the Board of Directors), reports, bulletins, memos and correspondence; access information from various sources (e.g., corporate reports, locally relevant statistics) to prepare first draft of presentations for review
• Provide input into annual budgeting process by recommending increase (or decrease) in current allocations based on comparison of expenditures within account codes
• Input draft budget information into financial system (SAP), and run monthly status reports that summarize year-to-date spend against budget allocation
• Monitor expenditures, and identify accounts that exceed budgeted amounts/forecasted totals for the Manager to take action
• Conduct month-end reconciliation including verification of payments and Department IDs, comparison to forecasts, and verification of purchasing card and cell phone statements
• Reconcile suppliers' Statements of Account, ensuring that tax charges are appropriate, discount allowances have been recognized, etc., and resolving discrepancies (e.g., overbilling) directly with suppliers
• Coordinate, gather and assimilate data from management team for reporting on progress against the work plan and other department metrics
• Support team meetings through planning and making appropriate arrangements for meeting space, catering, agenda distribution and follow-up