Executive Assistant to the Vice President, People and Transformation Job Details

Date: Jul 23, 2025

Location:

Pickering, ON, CA

Type of Position: Permanent ( Standard Req Only)

Type of Position:

Number of Positions: 1

Salary Min: $55,879.00

Salary Max: $69,848.00

Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand?

Become a Executive Assistant to the Vice President, People and Transformation with MPAC

The Municipal Property Assessment Corporation (MPAC) is made up of a team of experts who understand local communities and assess every property in Ontario. What we do provides the very foundation that municipalities use to base the property taxes needed to pay for the services we use every day.

Equity, Diversity, Inclusion and Anti-Racism

MPAC is committed to Equity, Diversity, Inclusion and Anti-Racism. We are taking important steps towards ensuring that all voices are respected, valued and being heard. MPAC is dedicated to fostering an environment where employees can bring their full, unique and authentic selves and are inspired to do their best work.

Job Description

What makes you great for the role:
Be part of HR’s transformation—drive change, spark innovation, and champion exceptional employee experience. You are an organized and detail-oriented team player who provides professional and confidential executive administrative, operational and financial support services

We have:

A team of highly skilled, dedicated and collaborative staff
Leadership that supports you
An enterprise that embraces change
A work environment that has flexible work locations (including remote) hours of work and overall employee wellness support

You have:

At least 5 years administrative experience supporting senior management, with at least 2 years Executive Assistant experience
General knowledge of budgeting and purchasing processes
Good organization, time management and communication skills
Ability to pay great attention to detail and work under pressure
A team player, with a strong customer service orientation
Advanced proficiency in MS Office suite of applications: Word, Excel and PowerPoint

Nice to have:

Completion of post-secondary education in Administrative studies or a related field
Excellent knowledge of administrative and expense related policies and procedures
General knowledge of relevant acts (e.g., Assessment Act, Municipal Act, Education Act)
Experience using an ERP/HRIS system (SAP preferred) and Data Tracking System

What you will do:

Receive, review and distribute all correspondence directed to the Vice President and follow up on all outstanding issues in a timely manner
Respond to routine enquiries either verbally or in writing using discretion in the release of information
Prepare documents, reports and presentations in a professional manner and according to specifications and adherence to MPAC standards
Plan travel and meeting arrangements for the Vice President and the management team as required
Provide input into annual budgeting process and input budget information into SAP financial system
Examine and process all expenditure documents, including preparation of purchase orders for requisition of office supplies ensuring compliance with relevant policies and procedures
Reconcile suppliers’ Statements of Account, resolving any discrepancies as required

Additional Information:

Requisition ID: 2656
Job Type: Non-Union Staff
Closing Date: August 6, 2025

Ready to apply?

Please note, only applications submitted through the Applicant Tracking System will be accepted.

Successful candidates will be required to undergo a background verification with Mintz Global Screening. By applying to this job posting, you are providing your consent to MPAC to share your name, email address and phone number with Mintz, to conduct the criminal and driver abstract check and for Mintz to disclose the results to MPAC, should you be the successful incumbent.

MPAC is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflect the diversity of the public and communities we serve.

Persons with disability who need accommodation in the application process or those needing job postings in an alternative format may email their request to careers@mpac.ca.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Please note that MPAC prohibits employees from holding a current/valid real estate license and successful applicants must at least suspend their real estate licenses during their period of employment at MPAC as outlined in our Employee Code of Conduct.

Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.

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