Job Description

What makes you great for this role?
You are a team player who can coordinate and analyze workflow within the Facilities Management & Fleet Operations portfolio.

We have:

• A team of highly skilled, dedicated, and collaborative staff to work with
• Leadership that supports you 
• An enterprise that embraces change
• A work environment that has flexible work locations (including hybrid), hours of work and overall employee wellness support

You have: 

• Completion of post-secondary education in a related field, with a focus in Interior Design, Project Management, Facilities Management, and/or Architectural Technology or related field
• A minimum of three (3) years’ experience in commercial office design, project management, or facilities management/administration
• Demonstrated ability to maintain confidentiality
• Proficient in the use of a computer and software applications such as MS Office 365 Suite, SAP and MS Teams
• Knowledge of budget forecasting, invoicing, reconciliation and coding with familiarity of procurement documents
• Understanding of facility and furniture work setting models and maintenance, and basic health and safety knowledge
• Excellent communication skills with the ability to organize, prioritize and work effectively 
• Valid ‘G’ Class Driver’s License

Nice to have: 

• Completion of at least one recognized industry certification (i.e. BOMA, IFMA, AMPC, WELL, Fitwel, LEED, NAFA)
• Knowledge of the Ontario Building Code, Accessibility of Ontarians with Disabilities Act, physical security, life safety principles, fire prevention/protection, emergency preparedness principles and standards, and/or business continuity planning and principles
• Working knowledge of AutoCAD, GIS Mapping, Google Sketch-up, and/or Adobe Photoshop

What you will do: 

• Meet with site stakeholders to determine facilities related requirements
• Act as the main contact person for maintaining furniture, fixture and equipment inventory for all facilities 
• Maintain floor plans of assigned MPAC office sites
• Administer and maintain the department’s database and filing systems ensuring accuracy of data entry with file retention practices
• Coordinate all office relocation operational tasks ensuring issues are identified and addressed 
• Ensure office and facilities supply and safety kit levels are maintained
• Coordinate signed agreements and parking passes for staff
• Action recommended Joint Health & Safety Committee and/or Site Contact initiatives to comply with Occupational Health and Safety and other Provincial Regulations
• Fulfill assigned role in Business Continuity Planning (BCP) if invoked
• Coordinate with property management for all small-scale facility changes and maintenance/repairs
• Coordinate scheduled fleet vehicle maintenance visits, recalls, breakdowns, roadside assistance, insurance slip updates, and claims with the insurance company