Job Description

What makes you great for this role?
You are a pro-active and service-oriented leader who will supervise the Facility Management operations and Fleet programs including site administration, service monitoring, fleet services, and purchasing/vendor management.

We have: 

• A team of highly skilled, dedicated and collaborative staff
• Leadership that supports you
• An enterprise that embraces change
• A work environment that has flexible work locations (including remote), hours of work and overall employee wellness support

You have: 

• At least 5 years’ experience in commercial office design, project management, or facilities administration
• Knowledge of budget forecasting, invoicing, reconciliation and coding, and familiarity with procurement documents such as purchase orders and requisitions
• Experience with facility and furniture work setting models, and maintenance as well as health and safety knowledge required for problem solving issues such as furniture/office repairs
• Proven ability to exercise tact and diplomacy working effectively with employees at all levels of the organization including external vendors
• Ability to work independently, organize and prioritize work to ensure financial and administrative processing deadlines are adhered to
• Ability to adapt to changing priorities 
• Excellent communication skills 
• Proficiency in the use of computer software applications such as MS Office and SAP
• A valid G Ontario Driver’s License

Nice to have: 

• Completion of post-secondary studies in Interior Design from a CIDA accredited institution, Project Management, Facilities Management, and/or Architectural Technology
• Working knowledge of the Ontario Building Code, physical security, life safety principles, fire prevention/protection, emergency preparedness principles and standards, and/or business continuity planning and principles
• Experience using AutoCAD, GIS Mapping, Google Sketch-up, and/or Adobe Photoshop
• Experience with security database systems/monitoring

What you will do: 

• Respond to escalated inquiries regarding Facility Management Operations and Fleet Programs from external and internal contacts
• Manage effective administrative control over a designated domestic portfolio of field offices
• Supervise service monitoring and purchasing activities and provide supervision of coordinators in assigned regional offices ensuring annual quality assurance inspections are conducted 
• Assist the Manager, Facilities Management & Fleet Operations to draft business cases, board reports for facilities operations and provide input on facilities vendor selection service requirements
• Identify areas for process improvement relating to regional management of fleet, facility maintenance and property management relationship
• Make purchasing recommendations and assist in ordering inventory as needed 
• Ensure site maintenance for all projects and programs are completed for facilities and fleet and recommendations from regulatory bodies are implemented, including Joint Health & Safety Committee 
• Support a best practice learning environment to allow successful management, coaching and mentoring of staff